If you’re planning a business event, it’s a good idea to consider all the possible options when it comes to choosing the venue. Hotels are always a safe bet. Boasting extensive experience and always at the avant garde of the sector, the hotels in the province of Malaga guarantee incredible results and promise success. If you’re looking into this option, keep reading to discover four tips that will prove to be indispensable when planning your event at a hotel.
1. Plan in advance
One of the most important things you need to bear in mind if you’re planning on holding your event at a hotel is that you need to give yourself plenty of time. This will give you a sufficient margin to get everything organised and increases the opportunity of selecting a hotel that best meets your budget and requirements.
2. Choose the right hotel for your type of event
There are all sorts of hotels that are able to host events across the Costa del Sol. The key to choosing the right one is to consider the type of event you’re holding:
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Product launches, exhibitions and showrooms
This involves the commercial launch or technical presentation of a product or service. The target of this type of event may be the company’s employees, their clients or the media. You should think about choosing your hotel based on its facilities and services and your product. For example, if your product is a car, you’ll need to choose a hotel with generous rooms or outdoor spaces where you can exhibit the vehicle. If, on the other hand, your product is a swimsuit line, the best choice would be a hotel with a pool.
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Corporate meetings and seminars
By this we mean meetings within a particular company. They are one of the easiest types of event to organise, as all hotels specialising in the MICE sector will have a wide range of meeting rooms for you to choose from. The choice of whether to go with one hotel or another will depend, to a large extent, on the number of people attending the meeting.
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Conferences
Conferences are day events that last, on average, between two and five days. They bring together players operating in a particular sector and tend to be held on a periodic basis such as to present updates about the topic being discussed. If you’re planning a conference, you should think about choosing a hotel with spacious common areas, as well as outdoor spaces and large rooms.
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Conventions
Conventions are corporate events attended by employees of the same company. When the time comes to make a decision about which hotel to hold your convention in, you should probably go for one that has a wide range of space types, both indoor and outdoor, that can be used for different activities.
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Incentive and team building activities
Incentive and team building events are intended to improve relationships, boost motivation and promote teamwork. These sorts of activities tend to be focused on having fun, meaning that the hotel you choose should be as welcoming as possible with pleasant communal areas and spaces where employees can relax.
3. Optimise your budget
It sounds obvious, but it’s worth reiterating that the more services you contract the hotel for, the tighter the budget may be. If you’re planning an event with a range of different activities, it might be a good idea to choose an event package. In addition to renting out spaces, tables, chairs and serving food, hotels also offer audio-visual equipment, catering as well as other services and materials. It is, however, always worth taking a careful look at what each hotel has to offer.
4. The support of hotel event staff
One of the greatest advantages of holding an event in a hotel in Malaga province is the peace of mind that comes with the expertise of sector professionals. Most hotels have a commercial and event teams dedicated exclusively to supporting the client to make sure everything goes as planned. Keeping in regular contact with the hotel event team is crucial in making sure your event will be a success. Make the most of their support to delegate some of the event planning tasks.
Whatever type of event you’re planning, hotels are the perfect place to hold it. It is worth bearing in mind, though, that you should never skimp on expenses if you’re organising a large-scale or important event, as the quality is reflected in what you spend. Take a look at some of the best hotels where you can hold your event in the Costa del Sol here.
