There are all sorts of factors that you’ll need to take into account when planning a corporate event. But one of the most important is without doubt your choice of venue. Other considerations, including the date of the event, the attendees, the speakers, and the decoration and catering options will all be based on this initial decision. In this post, we are going to give you some advice on how to choose the perfect corporate event venue for you.
Location and connections
Location is one of the main factors you should be considering when looking at corporate event venues. The venue needs to be well connected to the places where the speakers and attendees usually live. Likewise, it must be equipped with transport options and infrastructure to make it easy (public transport, car parks, etc.) to get to. No less important are the venue’s surroundings. Event attendees tend to respond well to natural settings, such as the sea or the mountains, and buildings that have something special about them, like palaces and traditional estates.
Capacity
Another factor that you will want to consider is the event venue’s capacity. It is therefore a good idea to know how many people will be invited in advance and then start looking for a corporate event venue that has space for everyone.
Services
Ask the following questions. Does the venue have a kitchen that the caterers can use for the event? Does it have tables, chairs and tablecloths? Does it have maintenance and cleaning equipment? Audio-visual equipment? It’s important to make sure the venue has it all, otherwise you’ll have to think about hiring it. And if it does have equipment, make sure you check the quality of everything.
Design and layout
As we mentioned before, the setting has a bearing on the success of an event. This is also true of the design, decoration and layout. What is the venue’s architectural style? And what do the interiors evoke (luxury, tradition)? We recommend taking a look at the room plans of the corporate event venues you are interested in to think about where the audiovisual equipment can be set up, and where the toilets, doors and stage are.
Acoustics
Have you ever been to an event that was so noisy that it was hard to pay attention to the speakers and talk to the other guests? Acoustics may often be left by the wayside when looking at corporate event venues, but we assure you that it is of vital importance. As a rule of thumb, low ceilings often create cosier spaces, but when the space is full, they can also be noisier. At the other end of the scale, venues that are excessively large can create echoes. But there’s no need to worry: if the venue you have chosen doesn’t have good acoustics, there are technical solutions out there.
Flexibility
Last but by no means least, if you’re looking to get your event venue for a great price, remember that flexibility is your best friend. Event venues may have dates that they are keen to fill. Give the venue two or three options, and you will be much more likely to get a better rate.
As you can see, there are all sorts of factors that you need to take into account when choosing a corporate event venue. We are confident that if you take into account all the points outlined in this post you will find the perfect venue for you. And once you’ve made your choice, you can start designing the programme, promoting the event, sending out invitations and selling tickets. There’s plenty to be getting on with.
The Costa del Sol, an unbeatable destination for your events
Increasing numbers of Spanish and international event planners are choosing the province of Malaga as the destination for their events. Indeed, Palacio de Ferias y Congresos de Málaga boasts one of the most important trade fair programmes in Spain. A diverse range of sectors and industries shine the spotlight on the Costa del Sol with their corporate and association events every year. The province’s varied selection of event venues is one of the reasons why the province of Malaga hosts so many conferences. Would you like to host your next event in the Costa del Sol?
